Careers Privacy Policy

Last Updated:  May 25, 2018

This is the DHX Careers Privacy Policy for and for any other specific Internet website, application or other interactive service that includes an authorized link to this Privacy Policy (each and collectively, “Site”) provided by DHX Media Ltd. and its subsidiaries (“DHX Media” “we,” “us,” or “our”).  This DHX Careers Privacy Policy does not apply to information collected offline or otherwise outside of scope of the Site.  By using the Site, you agree to accept the terms of this DHX Careers Privacy Policy and DHX Media’s Privacy & Cookies Policy. We may amend this DHX Careers Privacy Policy from time to time. If you are under the age of majority in your jurisdiction of residence, you may not use the Site.

DHX Media utilizes an on-line recruitment portal known as iCIMS through which you may submit an application to a specific position.  The iCIMS portal complies with the EU’s General Data Protection Regulations (“GDPR”) for candidates resident in the European Union, and with relevant data protection legislation pertaining to the countries in which DHX operates.

When applying for a specific position, you may provide personal data including name, contact details (telephone number, e-mail address), educational history, training and professional experience, current and past employment details, immigration status and work permits, languages spoken (and level of proficiency), disability disclosures which may require accommodations, and such other information relevant to the position, or as provided in your CV.

The Company uses the personal information it collects from you to assist with the recruitment process and your suitability for the position.  If a conditional offer of employment is made to you, we may also use your details to seek references, confirm your identity and conduct background checks prior to employment.  We will share such information with the authorised staff involved with the recruitment process.  During the recruitment process, the Company may contact you by email, SMS, telephone or post.

The legal basis for processing your personal data is to access your application for a position within the Company, which purpose is a legitimate interest.  Your personal information will not be used for any other purposes, save as required by applicable law.

Your data will be treated securely and in accordance with industry standards.  The Company cannot however guarantee the security of information transmitted over the internet, and any transmission is at your own risk.

If you are an EU resident applicant, the Company’s ultimate parent company is Canadian, and as part of the recruitment process, we may (depending upon the seniority of the position) transfer your data outside of the EEA to the relevant divisional staff in Canada.  The European Commission has recognised Canada (commercial organisations) as providing adequate data protection.  If any such transfer should occur, all intra-company transfer of information is made via an encrypted VPN, and the Company shall take all steps reasonably necessary to put in place appropriate safeguards for your information in accordance with applicable law.

If you become an employee of the Company, your personal data will become part of your personnel file, and will be used in accordance with the employee Data Privacy Policy.  If your application is unsuccessful, we may retain your information for up to eighteen months at which point it will be destroyed or deleted in accordance with the Company’s Data Retention Policy.

We do not retain a database of candidates from past applicants, so would encourage you to re-submit applications in the future if you have an interest in a new position which may be advertised.

Note that in accordance with the GDPR, as an EU resident you have the right to request access to and copies of the personal data that we hold about you, to require the Company to rectify an inaccurate information, and subject to statutory exceptions, to request erasure of your personal data.  In such instance please contact the HR manager in the country to which your application pertained.

The Company may amend or withdraw this Notice at any time at our sole and absolute discretion. It will not form part of any contract that the Company may enter into with you.